Personal Auto

Expenses for personal automobile use are reimbursed at the current IRS mileage rate, which is available here.

• Reimbursement based on actual expenses is not allowed (gas receipts are not reimbursable).

If a traveler chooses to drive to a destination instead of flying, the maximum reimbursement is the total cost associated with traveling by air (e.g. including taxi from airport to hotel, etc.). Include the price of the economy airfare with your Travel Expense Statement. It is the department’s responsibility to include detailed supporting documentation in the travel report to justify that it is less expensive to use a personal car than fly.

Local Business Mileage – Commuting costs between home and work are not reimbursable. However, if employees incur mileage in excess of their standard daily commute between home and work, they can request reimbursement. Examples are:

• Travel from business location to business location
• Travel to a temporary work location

For additional information, refer to the new Local Business Mileage Guide available here.