International Travel

All university sponsored or supported international travel must comply with the university’s International Travel Policy. This policy covers travel outside of the United States or within an U.S. territory (e.g., Puerto Rico). A key component of this policy is the requirement to record travel itineraries via MyTrips. See the Global Engagement website (https://global.wustl.edu/resources/) for details about the MyTrips registry and other travel resources.

Dean’s Level approval must be obtained before purchasing airfare at a business class rate. See airfare section for detailed policy and instructions.

On government grants and contracts, foreign travel is defined as any travel outside of Canada and the United States, its territories, and possessions. If a U.S. flag carrier is not available, please contact Sponsored Projects before making your travel arrangements.

When submitting your travel expenses, label receipts in English as “hotel,” “rental car,” etc. If expenses were paid via credit card, use the actual rate paid as shown on your credit card statement and include a copy of the statement with your receipts. Exchange rates can be found at oanda.com.

Foreign travel is defined as any travel outside of Canada and the United States, its territories, and possessions. When leasing vehicles outside the United States, Canada, or U.S. possessions, collision and liability insurance should be purchased.