Airfare - Ticket Classes

Ticket Classes

• Travelers must book economy class airfare (the lowest standard coach fare). 

• Business class airfare will be allowed for international travel with individual flight segments of 5 or more hours, as long as the process below is followed:
  • Email the Dean’s Office travel coordinator (currently Cait Eshenroder) at least 30 days in advance of the trip with your travel preferences.
  • Dean’s Office staff will research available flights and book the flight. You will not need to provide a personal credit card unless the itinerary includes personal travel.  In that case, you will book the trip, and Olin will reimburse you the cost of the best business class fare that does not include any personal travel.

• First class airfare is only permitted with written approval from the Chancellor or with exception approval by the CFO or Controller when it is not a one class upgrade.

• Southwest Airline Travel:  Must be booked as “Wanna Get Away” to be considered coach.  If this classification is not available at the time of booking, a screen shot to show the unavailability must be attached to the travel report to ensure quicker processing.
  • Early Bird is an allowable expense on Southwest Airlines since they do not charge baggage fees.